Hiring: Office Manager

OFFICE MANAGER JOB DESCRIPTION

Objective of the Position: As an ambassador of Jesus Christ, the Office Manager is responsible for assisting the Executive Director in performing administrative duties related directly to the daily operations of the pregnancy center.

Reports to: Executive Director 

Supervises: None

Status: Part-time, with the possibility of full-time

Minimum Qualifications:

·     Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord

·     Exhibit strong commitment and dedication to the pro-life position and sexual purity

·     Agree with and be willing to uphold the Commitment of Care and Competence, Core Values, Statement of Faith, and policies of the center

·     Have experience in office operations and general management of running an office

·     Have experience with general accounting procedures and basic computer operations

·     Exhibit excellent organizational skill and typing ability

·     Be self-motivated, dependable, and responsible

Preferred Qualifications:

·     Associates degree or equivalent related experience

Essential Functions:

         I.Accounting

·     General bookkeeping procedures of the center: entering, maintaining, and balancing accounts payable and accounts receivable

·     Complete weekly accounting procedures of entry, donations, scans, and deposits

·     General procedures for payroll, payroll taxes, and payment of bills on a timely basis

·     Prepare and mail year end W-2’s, 1099’s, and associated filings

    II.          Computer Operations 

·     Entry of accounting and donor receipting

·     Generate financial reports and donor information reports for the Executive Director

·     Update general mailing list, as needed 

·     Implementation of data entry of annual fundraising events, including reports and billing procedure

  III.          Administrative Functions

·     Assist the Executive Director with performing office administrative duties 

·     Assist with major fundraising events at both locations

·     Attend monthly in-service (when available)

·     Distribute and process all returned mail

·     Maintain staff anniversaries and birthdays

·     Full-time OM will process renewals for agency affiliations as needed (Executive Director fulfills when part-time)

·     Full-time OM will complete and maintain HR policies and procedures as needed (Executive Director fulfills when part-time)

·     Assist as needed with Life Ambassador and Church Development programs

·     Full-time OM will send emails to the Board for Board preparation and meetings (Executive Director fulfills when part-time)

·     Full-time OM will assist Executive Director in coordinating events, meetings, retreats, mailings, etc 

·     Keep track of incoming grants and how they are spent

  IV.          Building

·        Handle any form of building maintenance and scheduling for both locations

·        Ordering of office supplies and maintaining an adequate stock