Hiring: Office Manager

APPLY NOW: First Choice for Women is on the hunt for a new Office Manager! If you would like to use your strategic, administrative skills to impact women and families in East Central Indiana, this position might be for you! A brief description of the position is provided below:

 Objective of the Position: As an ambassador of Jesus Christ, the Office Manager is responsible for assisting the Executive Director in performing administrative duties related directly to the daily operations of the pregnancy center. 

Reports to: Executive Director 

Supervises: None 

Status: Part-time, with the possibility of full-time 

Minimum Qualifications: 

● Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord 

● Exhibit strong commitment and dedication to the pro-life position and sexual purity 

● Agree with and be willing to uphold the Commitment of Care and Competence, Core Values, Statement of Faith, and policies of the center 

● Have experience in office operations and general management of running an office 

● Have experience with general accounting procedures and basic computer operations 

● Exhibit excellent organizational skill and typing ability 

● Be self-motivated, dependable, and responsible 

Preferred Qualifications: 

● Associate’s degree or equivalent related experience 

Essential Functions: 

I. Accounting 

● General bookkeeping procedures of the center: entering, maintaining, and balancing accounts payable and accounts receivable 

● Complete weekly accounting procedures of entry, donations, scans, and deposits 

● General procedures for payroll, payroll taxes, and payment of bills on a timely basis 

● Prepare and mail year end W-2’s, 1099’s, and associated filings 

II. Computer Operations 

● Entry of accounting and donor receipting 

● Generate financial reports and donor information reports for the Executive Director 

● Update general mailing list, as needed 

● Implementation of data entry of annual fundraising events, including reports and billing procedure 

III. Administrative Functions 

● Assist the Executive Director with performing office administrative duties 

● Assist with major fundraising events at both locations 

● Attend monthly in-service (when available) 

● Distribute and process all returned mail 

● Work with the Operations Manager to maintain staff anniversaries and birthdays 

● Full-time OM will process renewals for agency affiliations as needed (Executive Director fulfills when part-time) 

● Full-time OM will complete and maintain HR policies and procedures as needed (Executive Director fulfills when part-time) 

● Assist as needed with Life Ambassador and Church Development programs 

● Full-time OM will send emails to the Board for Board preparation and meetings (Executive Director fulfills when part-time) 

● Full-time OM will assist Executive Director in coordinating events, meetings, retreats, mailings, etc 

● Acts as compliance officer for the organization; overseeing all aspects of compliance and regulatory requirements, including but not limited to OSHA and HIPAA regulations